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Fleetio is a comprehensive fleet management software designed to help businesses efficiently track, analyse, and improve their fleet operations. With a strong presence in both the UK and USA, Fleetio caters to organisations of various sizes across multiple industries, including transportation, construction, and field services.
In this review, we explore the Fleetio pricing structure, key features, contract terms, and overall value for businesses operating in the UK and USA.
Fleetio review
Fleetio offers a cloud-based platform that streamlines fleet management processes by providing real-time insights into vehicle health, maintenance schedules, fuel usage, and driver behaviour. Key offerings include:
- Vehicle inventory management: Maintain detailed records of all vehicles, including specifications, assignments, and statuses.
- Maintenance management: Schedule and track preventive maintenance tasks to reduce downtime and extend vehicle lifespan.
- Inspections: Conduct and manage digital vehicle inspections to ensure compliance and safety.
- Fuel management: Monitor fuel consumption and costs to identify inefficiencies and potential savings.
- Parts and inventory management: Track parts usage and inventory levels to optimise stock and reduce waste.
- Work orders: Create, assign, and monitor work orders for maintenance tasks and repairs.
- Driver management: Manage driver assignments, schedules, and performance metrics.
- Integrations: Connect with various third-party applications, including telematics providers and fuel card services.
Fleetio’s solutions are designed to help businesses reduce operational costs, improve vehicle uptime, and ensure regulatory compliance.
Fleetio pricing – What does it cost?
Fleetio offers three main pricing plans tailored to different business needs:
| Plan | Monthly cost per vehicle | Billing options | Key features |
|---|---|---|---|
| Essential | $4 (billed annually) or $5 (billed monthly) | Annual or monthly billing | Vehicle inventory management, inspections, asset profiles, contact and vendor management, fuel tracking and analytics, reporting. |
| Professional | $7 (billed annually) | Annual billing only | All Essential features plus outsourced maintenance, parts management, vehicle assignment scheduling, work order management, third-party integrations, recall management, customised dashboards, API and webhooks access. |
| Premium | $10 (billed annually) | Annual billing only | All Professional features plus purchase orders, enhanced service tasks with parts and labour, tyre management, warranty management, sensor data snapshots, labour clock in/clock out. |
It’s important to note that Fleetio requires a minimum of five vehicles per subscription, which means the starting cost would be at least $20 per month for the Essential plan when billed annually.
Key features and tools
Fleetio’s platform offers a robust set of features designed to optimise fleet operations. Here’s an overview of its main capabilities:
1. Vehicle inventory management
Maintain comprehensive records of all vehicles, including specifications, assignments, and statuses, facilitating efficient asset tracking and management.
2. Maintenance management
Schedule and monitor preventive maintenance tasks to minimise unexpected breakdowns and extend vehicle lifespan, thereby reducing overall maintenance costs.
3. Inspections
Conduct digital vehicle inspections to ensure compliance with safety regulations and promptly identify issues requiring attention.
4. Fuel management
Track fuel consumption and expenses to identify inefficiencies, detect potential fraud, and implement cost-saving measures.
5. Parts and inventory management
Monitor parts usage and inventory levels to optimise stock, reduce waste, and ensure necessary components are available for timely repairs.
6. Work orders
Create, assign, and track work orders for maintenance tasks and repairs, ensuring accountability and timely completion of tasks.
7. Driver management
Manage driver assignments, schedules, and performance metrics to enhance accountability and improve overall fleet safety.
8. Integrations
Connect Fleetio with various third-party applications, including telematics providers and fuel card services, to centralise data and streamline operations.
Contract terms and setup fees
Fleetio offers flexible billing options, with monthly and annual plans available. The Essential plan allows for both monthly and annual billing, while the Professional and Premium plans require annual billing. There is a minimum requirement of five vehicles per subscription.
Fleetio provides a 14-day free trial, allowing businesses to explore the platform before committing to a subscription.
Fleetio does not charge setup fees, and the platform is designed for quick implementation without the need for specialised hardware. Additionally, Fleetio offers unlimited user access across all plans, enabling businesses to involve their entire team in fleet management processes without incurring extra costs.
Pros and cons
✅ Pros:
- Competitive pricing: Fleetio offers affordable plans starting at $4 per vehicle per month, making it accessible for businesses of various sizes.
- Comprehensive feature set: The platform provides a wide range of tools, including maintenance management, inspections, fuel tracking, and parts inventory.
- User-friendly interface: Fleetio’s intuitive design ensures ease of use, even for those new to fleet management software.
- Mobile accessibility: The Fleetio Go mobile app allows for on-the-go management of fleet operations, enhancing flexibility and responsiveness.
- Unlimited users: All plans support unlimited users, facilitating collaboration across teams without additional costs.
❌ Cons:
- Five-vehicle minimum: The requirement for a minimum of five vehicles may not be suitable for very small fleets or businesses with fewer vehicles.
- Advanced features in higher-tier plans: Some functionalities, such as parts management and work order management, are only available in the Professional and Premium plans, necessitating a higher investment for access.
- Limited live tracking: Fleetio does not offer built-in live GPS tracking; integration with third-party tracking providers is required for real-time vehicle location monitoring. This makes it more of a fleet maintenance and operations platform, rather than a full telematics solution on its own.
Fleetio vs competitors
| Provider | Starting cost (per vehicle/month) | Notable strength | Built-in GPS tracking? |
|---|---|---|---|
| Fleetio | $4 / £3.50 | Excellent maintenance & inspection tools | ❌ (requires integration) |
| Samsara | $27 / £22 | Integrated telematics with AI dash cams | ✅ |
| Geotab | $20 / £16 | Scalable fleet tracking and diagnostics | ✅ |
| Quartix | £9.90 / $12 | Affordable, plug-and-play tracking | ✅ |
| Fleet Complete | £15 / $18 | Strong all-in-one tracking and compliance | ✅ |
Fleetio’s standout strength is its vehicle lifecycle and maintenance management, which makes it particularly useful for businesses that want deeper visibility into servicing, repairs, parts usage, and cost analysis, especially in conjunction with other telematics systems.
Final verdict – Is Fleetio worth it?
For businesses focused on maintenance, inspections, and fuel efficiency, Fleetio is a powerful, affordable and user-friendly tool that provides excellent value—especially if you’re already using or planning to use a third-party GPS tracking provider like Samsara or Geotab.
Its pricing is transparent and highly competitive, with features like unlimited users, a clean mobile app, and no setup fees helping to lower barriers to adoption.
That said, Fleetio may not be ideal for companies that need live vehicle tracking out-of-the-box, or for very small businesses with fewer than five vehicles.
In short, Fleetio is a great fit for mid-sized fleets looking to optimise operations, track costs, and simplify vehicle maintenance—especially if you’re already managing GPS tracking through another platform. If that sounds like your setup, Fleetio is absolutely worth adding to your shortlist.